Contracts Support Officer - REQ000341

Job title: Contracts Support Officer (Highways and Transportation)

Salary: £34,833.96 - £36,648.00

Hours: 37

Contract: Permanent

Location: Merrion House

LCC’s Highways & Transportation Procurement Team are looking for a Contracts Support Officer! The role isn’t just about engineering, it’s about shaping Leeds for the future and making it a great, sustainable and safe place to live and work … we are #teamleeds

Do you want to…

Work in a team to procure the Highways and Transportation capital and revenue programmes which have an annual value in excess of £165million.
Shape the future of Leeds so it evolves more sustainable and by using innovation.
Be part of an award winning, diverse delivery team based in modern offices.

About you…

You will be a highly motivated team player, ideally with some experience of procurement within the public sector or infrastructure projects.
Key to being successful will be your organisational skills and an ability to prioritise work.

What we can offer you…

A pro rata salary for part-time roles.
27 days leave, increasing by 5 days after 5 years service, with an option to also buy leave annually.
A great work-life balance with a flexitime system.
Hybrid working, with at least 2 days in the office per week.
Access to the West Yorkshire Pension Fund.
Access to a ultra low emission car benefit scheme.
Support with Professional Development, and through the various LCC Staff Networks.
Volunteering days.
Regular team social events.
Special leave benefits, such as shared parental leave.
A Cycle-to-Work scheme.
A range of Staff Deals and benefits to help boost your wellbeing and make your money go further.

If you want to be part of our team, then APPLY NOW by completing the online application form.

Read our guidance for further advice. Please check your information carefully and ensure you complete all sections before submitting your application. If you have any queries or would like an informal chat about the role please contact Richard Dennis, Civil Engineering Manager – richard.dennis@leeds.gov.uk.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.

We promote diversity and want a workforce that reflects the population of Leeds and the communities we serve. Leeds City Council is recognised in Stonewall’s Workplace Equality Index 2024. We are also an Age-friendly Employer, a Mindful Employer and a Disability Confident Leader.

All new Leeds City Council appointments are made subject to the satisfactory completion of a six month probationary period.

This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.

Job Description

Job Purpose Work in a team assisting with ensuring compliance with all statutory and legislative Health requirements and Approved Codes of Practice underpinning Council Policies in relation to portfolio management in the Contracts Support Unit (Highways & Transportation)..

Responsibilities

Assist the Contracts Support team in providing procurement and portfolio management advice to on a day to day basis.
Achieve high levels of efficiency, cost effectiveness and quality, ensuring maximum performance in accordance with the targets, standards and policies of the Council.
To ensure overall value for money is achieved through the effective management of resources.
Responsible for key performance data collection and facilitating the administration of risk based information.
Monitoring and facilitating invoice processes both internally across council directorates and externally with consultants and contractors.
Assisting in the management of social media communications and its use in relation to specific engineering schemes and the day to day running of the business
Providing statistical information to senior officers in relation to scheme progress and data gathering
Where applicable instigate corrective action procedure and track to full resolution of issues highlighted.
Carry out auditing against legislation or standard.
Comply with all internal Health, Safety and Environmental Policies, Procedures, Practices and Legislation.
Assist with training and developing staff across the business on standard health and safety procedures.
Maintain an up to date expert awareness and knowledge of procurement and portfolio management practices and current legislation in order to provide sound advice to work areas within the service.
Develop effective working relationships with those you work with
Ensure continuous improvement of service delivery through best practice.
Carry out appropriate administrative duties relative to your role.
Communicate and provide information by relevant methods internally and externally to assist and enable organisational operations and delivery of effective services.
Flexible and adaptable to change to assist other services as required commensurate to grade.
Work collaboratively with colleagues, knowing when to seek help and advice.
Once established, to expand the role to other areas within the directorate.
The duties outlined are not meant as an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.

Qualifications Degree or relevant demonstratable skills or experience.

Essential requirements It is essential that the candidate should be able to demonstrate the following criteria. Candidates will only be shortlisted if they can demonstrate that they meet all the essential requirements.

Able to prioritise work.
Able to investigate, evaluate and respond to situations quickly.
Able to make effective decisions based on objective assessment of situations.
Keen to look for continuous improvements and apply processes.
Able to control multiple processes simultaneously to share good practice.
Organisational skills necessary to manage and organise own workload.
Excellent communication skills at all levels, both verbally and in writing.
Able to respond to changing priorities in order to meet deadlines.
Able to produce work of a high standard with an attention to detail.
Able to use own initiative to develop solutions to complex issues and problems to ensure effective delivery of the service.
Able to resolve potential conflict and to gain cooperation and trust.
Able to work flexibly across different work locations and areas as appropriate.
Take care of your own Health and Safety and the safety of others whilst at work and ensure you do not cause harm to others or the environment through your acts or omissions.
Have a courteous manner towards clients, customers and colleagues.
Highly self-motivated and ability to use initiative, when necessary.
Have a methodical approach to work.
The flexibility to work outside normal office hours as required.
Good IT knowledge (including spreadsheets, networking and databases).
Sound understanding of procurement and portfolio management legislation and requirements in a construction environment.
Ensure legislative knowledge and practice is kept up to date in line with regulatory changes and appropriate training is undertaken where required.
Knowledge of other software integrated Computing skills & experience.
Good knowledge of the construction industry and Procurement and Commercial service role within the Council.
Understanding of the Council values and a commitment to embed them into ways of working.
Understanding of the role of Elected Members within the Council and the community.
Clear understanding of the importance of diversity and a commitment to implementing and promoting them in all aspects of the work.
Experience of working in a contracts support environment.
Experience of auditing against legislation or standard.
Experience of reporting to and working effectively with a range of colleagues and partners.
Experience of problem solving, individually and in a group setting.
Experience of carrying out training or briefing sessions to staff/colleagues and partners.
Experience of successfully presenting complex information to a range of audiences.

Essential Behavioural & other Characteristics

Understand and embrace Leeds City Council Values and Behaviours and codes of conduct.
Committed to continuous improvement in all areas and work towards delivering the Best City Ambition of Health & Wellbeing, Inclusive Growth and Zero Carbon
Able to understand and observe Leeds City Council equality and diversity policies.
Carry out all duties having regard to an employee’s responsibility under Health and Safety Policies.
Willingness to actively participate in training and development activities.
Flexible and adaptable to change to assist other services as required commensurate to grade.
Participate in appraisal, training, and development activities.
Be aware of and comply with Leeds City Council policies and procedures.
Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, equality & diversity policies of Leeds City Council.
Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation, and any form of abuse, reporting any concerns to the appropriate person.
The Council has adopted a flexibility protocol, and the role will be expected to work within these parameters.

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