Capital Programme Manager - REQ005494

Job title: Capital Programme Manager - Asset Management (Housing)

Salary: PO6 £51,356 - £54,495

Hours: 37 per week

Contract: Permanent

Location: Main office - Print Unit, 7 Limewood Approach, Seacroft, Leeds LS14 1NG. However, you may be required to work from any office location within the city. Hybrid working will be offered.

As Capital Programme Manager, you will work as part of an integrated asset management team and lead a team with the responsibility of delivering a large-scale capital programme of planned improvement works to the councils social housing stock. You’ll thrive on providing proactive leadership to staff teams, to ensure that value for money is achieved through effective procurement and contract management, and ensuring that council homes and communal areas are improved to safe and quality standards that meet resident’s needs. You will have a key part to play in ensuring that the council meets its legal and regulatory responsibilities, including maintaining compliance with the governments Decent Homes standard, ensuring that fire safety and energy efficiency targets are met, and ensuring that residents are listened to and their feedback is used to shape the delivery of services.

About you

As Capital Programme Manager - Asset Management (Housing), you will bring to the role:

Excellent contract management skills and the ability to coordinate multiple projects through the management of the capital investment programme,
Effective leadership and management skills and the ability to lead a multi-disciplinary team to manage a varied programme of improvement works.
Strong communication skills and an ability to work effectively with others, and to form positive working relationships as part of an integrated asset management service,
Effective commercial skills, experience of managing large budgets, and ensuring that value for money is achieved.
A passion for social housing and motivation for working with residents in designing and monitoring the service.

About the role

You will lead a diverse, multi-disciplinary team and have responsibility for managing the delivery of an annual investment programme, to the councils directly management social housing stock. Projects within your programme will be varied and will include a mixture of elemental works, building safety, energy efficiency, and building services to individual homes, blocks, and communal spaces. You will work with external contractors and the councils Internal Service Provider.

The role brings a fantastic opportunity to showcase your skills, knowledge and experience, and to work alongside other multi-disciplined teams within the Housing Leeds service, and wider council landlord functions, to deliver safe and quality homes to the residents of Leeds. As the sector transforms in response to significant regulatory changes, your ideas, leadership, and joint working will pave the way for quality housing in the city for many years to come.

What we offer you:

We take pride in offering the best employee experience, with benefits including:

a competitive salary and annual leave entitlement plus statutory holidays.
membership of the West Yorkshire Pension Fund with generous employer contributions.
flexible and hybrid working arrangements subject to service requirements.
a clear career pathway and continuing professional development opportunities.
a range of staff benefits to help you boost your wellbeing and make your money go further.

How to apply

Apply for this job online by completing the online application form.

Read our guidance for further advice. Please check your information carefully and ensure you complete all sections before submitting your application.

If you have any queries or would like an informal chat about the role please contact Rob Goor by phone on 0113 3781092 or by email robert.goor@leeds.gov.uk

We welcome applications from everyone and actively seek a diverse range of applicants from all backgrounds and cultures. We particularly encourage applications from, but not limited to, women, carers, veterans as well as LGBT+, ethnically diverse, disabled and care experienced people.

This role is based in the UK. Home Office guidance states that candidates must evidence their right to work in the UK prior to commencing employment, either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa.

If you do not have the right to work in the UK, you must consider your own eligibility for sponsorship for a particular role through the Skilled Worker visaroute before applying. To be eligible for sponsorship you'll usually need to be paid the standard salary rate of at least £41,700 per year or meet one of the other eligibility criteria. Ensure you are eligible before applying.

Job Description

Job purpose: To lead, direct and be responsible for the end to end delivery of the HRA capital programme as well as some revenue funded schemes. To ensure the effective planning and delivery mechanisms are in place and effectively executed in order to deliver a technically informed, customer focused and value for money service.

Principal Responsibilities:

To be responsible for the planning, development, monitoring, review, cost and performance for all areas of the Capital Programme Team output.
To be responsible for ensuring the service keep customers as its central focal point, ensuring the end-to-end processes are designed specifically with this success criteria in mind.
To ensure the service constantly reviews the value for money aspects of scheme delivery and cost, challenging itself against regional peers and national best practice.
To affectively plan the activities of the teams to deliver the programme in as smooth a profile as practical and that quality of delivery is not compromised due to time pressures, that budgets are affectively managed and timescale adhered to.
To ensure all works are prepared, tendered, negotiated and delivered in accordance with the Council’s FPR’s and CPR’s.
Formulate budgets under delegation, monitor expenditure and where necessary develop, recommend and/or implement corrective action including preparing reports and statistics for senior management within the Council’s Financial Regulations and procedures.
To ensure rigorous cost and performance management frameworks are in place to enable effective management of and reporting against the programme.
To actively canvass customer’s views on service feedback and improvements that can be made, ensuring real choices are available where possible.
To ensure all specifications for works are relevant and appropriate whilst actively pursuing whole supply chain requirements for materials to improve quality and purchasing efficiency.
To ensure that programmes of work are in line with the Council Policy of a carbon emergency. Including renewable forms of energy and attracting any associated funding.
Ensure leaseholders are effectively consulted with and managed during any affected schemes.
Ensure there are effective day to day supervision process in place to supervise staff and contractors alike. Work with divisional colleagues to assist in the forward planning process for future year’s programmes.
Manage all customer facing interfaces and ensure any complaints are dealt with swiftly and appropriately. To design and feasibility exercises as required to determine viable projects of work.
To promote and develop productive contractual relationships with contractors that drive continuous improvement.
To support or drive tender exercises as requested.
Produce and maintain the necessary policies and procedures, together with an effective Action Plan which incorporates appropriate improvement actions and targets to meet the clear requirements of the business Design, implement and maintain the appropriate monitoring and delivery arrangements relative to the Strategy of the business.
Work with H&S colleagues and ensure all work sites comply with Health and Safety policies and procedures.
Keep up to date with relevant and changing legislation and best practice and respond proactively to all issues affecting the division.
Develop a positive can-do culture amongst all divisional colleagues, key stakeholders, and partners. To identify training needs and liaise with the HR/Training team to ensure these needs are met.
Gather, analyze and interpret relevant management information and present reports with appropriate recommendations to the various bodies. This can include senior management, customers and/or politicians.
Ensure the division conforms to all statutory landlord duties through action and guidance.
Be responsible for ensuring that all appropriate records are maintained for the works undertaken.
Respond appropriately to any major incidents both inside and outside normal working hours, including accident /incident investigation, preparing reports with recommendations for improvement where appropriate.
Provide advice, training and support to other colleagues across the division on the specifics of the capital programme and its constituent schemes.
To provide timely and accurate performance information to senior managers to enable an assessment as to whether health and safety is being managed effectively in line with legal requirements, standards and good practice. This will be done through a robust active and re-active monitoring framework.
To establish effective networks with peer groups across regional boundaries to ensure that developments in relevant functional areas are shared, and best practice and learning is disseminated.
To advise that work is stopped if it contravenes agreed standards and systems and is putting people at risks facing the division.
To ensure the skill set within the teams constantly reflects the challenges facing the division.
This post requires a current UK driver license.

Leadership Responsibilities

To lead, manage and motivate staff and team members, recruit staff, train and develop staff, in-accordance with Council policies and employment laws, and ensure that relevant procedures are understood and followed.
To work with all staff within the P&C Division team to continually improve services in order to achieve excellence.
To ensure that the team to work professionally, competently, and in a forward thinking and customer focused way whilst embracing collaborative partnership working in order to achieve excellence.
To work collaboratively with other Housing Leeds teams to achieve efficiencies and best value where practical and possible.
A commitment to initiate and drive cultural change to deliver focused and continuously improving services. This is not an exhaustive list and the post holder may be required to undertake other reasonable duties deemed to be within the scope of this role.

Essential requirementsCandidates will only be shortlisted if they can demonstrate that they meet all the following essential requirements.

Detailed knowledge of contract management and how it relates to the service area
Degree Level qualification in domestic construction/refurbishment or equivalent experience.
Extensive knowledge of building defects identification and specification drafting and review
A Management Qualification or equivalent experience
To manage procurement exercises to achieve excellent results
To be able to establish and maintain professional business relationships with contractors and suppliers
To be able to drive a culture through the team that is focussed both on customers and quality
Ability to manage staff to ensure work is diligently carried out and that deadlines are met
Ability to communicate with managers confidently, persuasively and authoritatively.
Ability to analyse and interpret varied and complex information or situations and produce appropriate solutions or strategies to difficult problems.
Ability to communicate orally or in writing complex and contentious information and issues with a wide range of audiences.
Ability to work using discretion and initiative and deal with problems confidently.
Ability to work flexibly and demonstrate a commitment to developing a consistent approach across the division.
Ability to engage managers and contractors in making change happen using change management skills and tools.
Ability to develop relationships that command respect, trust and confidence.
Ability to manage competing priorities whilst delivering on a range of projects and adapting to changing circumstances and priorities.
Ability to effectively construct manage and control budgets and use and apply statistical techniques to interpret and manage contract control
Project management skills and the ability to manage a number of projects simultaneously
Excellent research skills and the ability to offer pragmatic solutions.
Proven track record of leading and managing multi-disciplinary teams and /or partnership/project management teams
Experience of managing multi million pound construction/refurbishment contracts, including partnering contracts.
Experience of procurement of both large and small contracts within the public sector
Relevant experience of working at a senior level within a related asset management and/or regeneration field
Proven track record of leading and managing a multi-disciplinary team and or partnership/ project management teams
Experience of working within a political environment
Effective working within a partnership environment.
Budget preparation and management in accordance with Financial Regulations
Experience of operating within a performance management framework
Leading complex negotiations to a satisfactory outcome
Experience of delivering prescribed outcomes to given timescales and budgets.
Knowledge and understanding of social housing
Experience of managing organisational change
Experience of building and maintaining effective working relationships with senior managers and other key stakeholders across a range of service areas
Experience of managing competing priorities whilst delivering on a range of projects and adapting to changing circumstances and priorities

Essential Behavioural & other Characteristics

Understand and embrace Leeds City Council Values and Behaviours and codes of conduct
Committed to continuous improvement in all areas and work towards delivering the Best City Ambition of Health & Wellbeing, Inclusive Growth and Zero Carbon
Able to understand and observe Leeds City Council policies and procedures.
Carry out all duties having regard to an employee’s responsibility under Health, Safety and Wellbeing
Willingness to actively participate in appraisal, training and development activities to ensure up, to date knowledge and skills.
Flexible and adaptable to change to assist other services as required commensurate to grade.
Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, equality & diversity of Leeds City Council.
Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation, and any form of abuse, reporting any concerns to the appropriate person
The Council has adopted a flexibility protocol and the role will be expected to work within these parameters.
This post requires a current UK driver’s licence and the holder to have access to a vehicle.

Desirable requirements Candidates are not required to meet all the following desirable requirements however these may be used to distinguish between candidates

A relevant Health and Safety qualification
A relevant project management qualification
Evidence of continual professional development
Report writing and presentation
Experience of working within Unionised environments

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