Woodlesford Primary is an inclusive, welcoming school with high expectations for all. Our ethos centres around our core values of respect, kindness and perseverance, and we take these into account in all of our interactions- we live our values.

We are seeking to appoint a member of staff who can enhance and compliment our current team.

Contracted hours 8.30am – 3.30pm Monday and Tuesday with a possibility of a full or half day on Wednesday, depending on candidate. Total hours between 13 and 19.5 hours. 38 weeks + 2 days.

Job Purpose: In liaison with the manager/senior officer, to be responsible for ensuring delivery of a high quality and efficient administration service within the school. 

Responsibilities

• To assist in providing a range of administrative support for internal and external customers.
• To work as part of a team to provide customer focused services providing an excellent service to customers, colleagues, and visitors.
• To liaise with colleagues in order to prioritise work to meet conflicting deadlines.
• To maintain accurate records and track progress of work.
• To assist with the induction of new staff including the demonstration of duties.   
• Preparing routine correspondence, standard forms, certificates, information packs, handbooks, etc.
• Managing meeting rooms and dealing with hospitality and signing-in of visitors.
• Assist with the arrangements for events etc.
• Act as the first point of contact for visitors and customers – both in person and on the telephone. It is expected that everyone will be dealt with in a courteous, professional, calm and friendly way.
• To use IT applications and databases effectively to deliver administrative tasks. To input and retrieve data using computerised systems e.g. word, excel, databases, spreadsheets, Internet.
• To complete administrative tasks in relation to the website e.g. maintaining the diary, uploading policies.
• To collate and prepare information from a variety of sources including basic reports.
• Take notes at meetings.
• Undertake general financial administration e.g. processing orders and/or cash handling.
• To maintain records for all staff under the guidance of senior officer.
• Maintain stock and supplies, cataloguing, ordering and distributing as required.
• Attend and participate in relevant meetings and training as required.
• To communicate effectively with internal and external customers in relation to work undertaken.
• To work with colleagues to help improve work organisation and effectiveness.
• Be aware of and comply with all policies and procedures e.g. child protection, health, safety and security, confidentiality, equal opportunities, and data protection, reporting all concerns to the appropriate member of staff.
• Be responsible for safeguarding children and promoting their welfare and following child protection procedures.
• Contribute to the overall ethos/work/aims of the school.

The duties outlined are not meant an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.

Qualifications: Qualifications demonstrating ability in numeracy and literacy and NVQ Level 3 or equivalent would be desirable.

PERSONAL SPECIFICATION 

ESSENTIAL REQUIREMENTS: It is essential that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities:   Candidates will only be shortlisted for interview if they can demonstrate on the application form that they meet all the essential requirements

Method of Assessment will be through one or more of the following Application Form, Test, Interview, and Certificate

Skills Required

• Able to communicate effectively with a wide range of people.
• Able to input/ retrieve information from databases.
• Able to process documentation using Word.
• Able to accurately enter/retrieve data information from information systems.
• Able to work flexibly as part of a team & show initiative.
• Able to prioritise work to meet conflicting deadlines.
• Able to demonstrate good numeracy, literacy and computing skills.
• An ability to respect sensitive and confidential work.
• To display a responsible and co-operative attitude to working towards the achievement of the schools aims and objectives

Knowledge Required

• Of general office procedures and practice.
• Of relevant financial regulations to carry out financial transactions. 

Experience Required

• Of dealing with queries from a wide range of people.
• Of working in partnership with others to deliver work to set deadlines.
• Of providing customer focussed services.
• Of participating in teams.
• In the use of the Microsoft package.

Behavioural & other Characteristics required

• Committed to continuous improvement.
• Ability to understand and observe the School and Leeds City Council Equal Opportunities Policy.
• To carry out all duties having regard to an employee’s responsibility under Health & Safety Policies.
• Willingness to actively participate in training and development activities to ensure up to date knowledge, skills, and continuous professional development.

DESIRABLE REQUIREMENTS: It is desirable that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities: Candidates are not required to meet all the Desirable requirements however these may be used to distinguish between acceptable candidates.   

Knowledge Required

• Website and computing.

Behavioural & other Characteristics required

• Committed to continuous improvement.
• Experience of working with pupils with additional needs.
• Able to understand and observe the schools and Leeds City Council Equal Opportunities Policy.

Safeguarding Statement

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
- childcare disqualification
- Disclosure and Barring Service (DBS)
- medical
- online and social media
- prohibition from teaching
- right to work
- satisfactory references
- suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

In line with KCSiE 2024, we will carry out an online search as part of our due diligence on shortlisted candidates. This may help identify any matters that are publicly available online, which we might want to explore with you at interview.

Equal Opportunities

We promote equality, diversity and inclusion and want a workforce which reflects the population of Leeds. 

Closing date: Friday 27th June 2025 at 12.30pm

Shortlisting: Friday 27th June 20255

Interviews: Wednesday 2nd July 2025

To apply: Application packs can be requested from caroline.charlesworth@woodlesford.leeds.sch.uk

This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.

The above post is not a Leeds City Council vacancy and has been advertised on behalf of the relevant organisation. To apply please follow their application instructions.

Schools policy statement on the recruitment of ex-offenders | Leeds Jobs