SO1 Public Health Support

INTERNAL ONLY VACANCY. This post is open to existing Leeds City Council employees only. Applications will not be considered from external candidates.

Job title: Public Health Support

Salary: SO1 £34,434 - £36,363

Hours: 37

Contract: Permanent

Location: Merrion House (with flexible and remote working)

We are looking for an experienced, enthusiastic, self-motivated individual to provide efficient and effective support to the Public Health function as part of the Public Health Support team.

This is a demanding and interesting role which will be required to provide excellent service to the Public Health function and other council departments.

Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our council values and ambitions.

About you

As a Public Health Support, you will need to:

  • Be able to provide excellent attention to detail and have the ability to work to conflicting deadlines
  • Have substantial and demonstrable experience of working in a busy team environment
  • Demonstrate strong written and verbal communication skills
  • Have experience of providing support to significant work programmes/projects and using your own initiative

About the role

The successful candidate will provide a high level of support to the Public Health function, including supporting the successful delivery of specific programmes and responsibilities of the Public Health Support Team including, financial management, contracts, HR, staffing, communications, governance, compliance, data collation, and cost improvements for Public Health.

As Public Health Support you will support the Public Health Manager and Public Health Support Officers in implementing the service plan, including actions around systems and processes connected to financial management and income generation. The role will support the monitoring and analysis of public health demand led activity budgets, which will require analysis and verification, identifying budget risks and provider developments.

As part of a fast paced, dynamic team, the successful applicant will have a proactive and flexible approach to their work in terms of demands and priorities, and the ability to provide a high level of attention to detail and support large pieces of work at short notice to meet tight deadlines. They will also require experience of inputting data, financial management, processing information, payments and purchasing.

What we offer you

We take pride in offering the best employee experience, with benefits including:

  • a competitive salary and annual leave entitlement plus statutory holidays
  • membership of the West Yorkshire Pension Fund with generous employer contributions
  • flexible and hybrid working arrangements subject to service requirements
  • a clear career pathway and continuing professional development opportunities
  • a range of staff benefits to help you boost your wellbeing and make your money go further

How to apply

Please complete the online application form.

Read our guidancefor further advice on completing your application.

If you have any queries or would like an informal chat about the role please contact Mollie Clarke by emailing Mollie.Clarke@leeds.gov.uk

We welcome applications from everyone and actively seek a diverse range of applicants from all backgrounds and cultures. We particularly encourage applications from, but not limited to, women, carers, veterans as well as LGBT+, ethnically diverse, disabled and care experienced people.

This role is based in the UK. Home Office guidance states that candidates must evidence their right to work in the UK prior to commencing employment, either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa.

If you do not have the right to work in the UK, you must consider your own eligibility for sponsorship for a particular role through the Skilled Worker visaroute before applying. To be eligible for sponsorship you'll usually need to be paid the standard salary rate of at least £41,700 per year or meet one of the other eligibility criteria. Please ensure you are eligible before applying.

Job Description

Job Purpose:

This post is part of the Public Health Support Team which provides comprehensive support to the Public Health function and leads on key work streams which underpin the Public Health function including compliance, function wide processes and systems, HR, staffing, communication, governance contracts and finance. This post will support the efficient, effective and successful delivery of these work streams, in particular around meeting planning, organising and minuting, assurance, mandatory training, governance, data collation, contracts and communications for the Public Health function.

The post holder will support the Public Health Manager and Public Health Support Officers in implementing the service plan, including actions around systems and processes connected to key areas to support the Public Health function. 

The role will support the monitoring and analysis of public health mandatory training, access rights, meetings management, communication processes, folder and file organisation and assurance.  There will be a requirement for monthly and quarterly reporting.

Responsibilities:

 Overview of Responsibilities

  • To ensure effective records management to enable payment queries can be dealt with in a timely and accurate manner and that the Public Health function is able to fulfil all audit and data transparency requests providing robust evidence and governance information.
  • To support effective communication and information sharing by the use of agreed processes e.g. Public Health newsletters, websites, email signatures and telephone protocols.
  • To develop and maintain electronic and paper based filing systems for the team including proactively supporting the development of paper light systems through the use of effective information technology, including links, intranet, internet and shared drives.
  • To provide a high level of support to Public Health function to ensure its compliance with Council procedures and regulations, including day to day queries and developing and maintaining financial information communication.  
  • Responsibility to take accurate minutes & action points at various management meetings, ensuring that actions are communicated and followed up.
  • To develop and create complex spreadsheets including graphs, databases and documents for a range of purposes using all Microsoft Office programmes.
  • To work across all functions including the collation of data, creation and maintenance of spreadsheets and extraction of data for quarterly and monthly reporting.
  • Maintain effective filing systems including the electronic management of all data and information; ensuring accurate retention periods are followed and compliance with audit.
  • Supporting the team and Public health function in arranging a variety of meetings, collation of papers, invites, room layout, miniuting meetings and developing and chasing actions.
  • To support the collation, monitoring & reporting of for Performance Reports within agreed deadlines.
  • To support the delivery of effective financial management functions including budget monitoring, income generation, purchasing and performance management for the Public Health function. Ensuring policies, procedures and financial regulations are followed.
  • To work closely and develop and maintain good relationships with partners from within the Council ( BSC, HR, Finance, Sundry Income) and the wider healthcare system (e.g. ICBs, NHS Trusts) to ensure effective working across all systems.
  • To lead on the collation, monitoring, analysis, payments and income generation for Sexual Health services which operate in a complex national system. Ensuring data is received, verified, collated and processed within set timescales and income is retrieved for out of area patients accessing Leeds clinics.
  • To collate complex, confidential and sensitive activity data from a variety of sources for a range of Public Health contracts including Drugs and Alcohol and Sexual Health, including performance monitoring.
  • To support the Public Health function, including use of the finance and operations system (F&O) – raising orders and invoices, payment requisitions, logging expenditure and supporting providers to ensure efficient financial budget management across the Public Health function.
  • To support the PH Manager with the monitoring, analysis and forecasting of Public Health budgets and income generation, utilising F&O and creating spreadsheets to aid planning. 
  • To be a point of contact for financial queries from within the Public Health function, other Council departments (e.g. Finance, BSC, Sundry Income) and external partners (e.g. Pharmacies, GP’s, Third Sector) and to action and escalate where appropriate.

Additional Information:

  • The responsibilities of the post holder will need to be flexible as the role evolves
  • Attend relevant study/development opportunities.
  • All employees should understand that it is their personal responsibility to comply with all organisational and statutory requirements, i.e. health and safety, equal treatment and diversity; confidentiality.
  • Any other duties commensurate with the grade which may be required as agreed with line manager.

Relationships:

  • Public Health function
  • Public Health Support Team
  • Leeds City Council staff
  • Other corporate Council directorates
  • Elected Members
  • Voluntary Community and Faith Sectors
  • NHS Provider Trusts
  • Universities
  • Leeds Office of the Integrated Care Board
  • Pharmacies/GPs
  • Other Local Authorities across the country

Qualifications:

Degree or equivalent previous experience of analysing complex data

Essential requirements: it is essential that the candidate should be able to demonstrate the following criteria for the post. Candidates will only be shortlisted for interview if they can demonstrate that they meet all the essential requirements.

Skills Required

  • Ability to work on own initiative with the ability to pre-empt problems and work to solve these in an appropriate manner
  • Advanced Excel, Word processing and other appropriate keyboard skills
  • Evidence of effective team working and working autonomously
  • Ability to communicate with a wide range of people and provide excellent customer service
  • Ability to collate and analyse complex information and data, producing reports and information for a variety of audiences
  • Evidence of working to deadlines in a multi-task setting
  • Ability to operate the Council financial management system (F&O, Civica) or equivalent
  • Excellent attention to detail and ability to work to conflicting deadlines
  • Excellent co-ordination and organisation skills

Knowledge Required

  • Degree or equivalent previous experience of analysing complex data
  • Evidence of taking up training opportunities and personal development
  • Numeracy, literacy skills appropriate to the requirements of the post
  • Excellent working knowledge of all Microsoft office products
  • Understanding of principles underpinning office financial systems and awareness of audit requirements

Experience Required

  • Experience of leading on significant work programmes and projects
  • Able to demonstrate experience in developing and setting up systems and procedures
  • Evidence of developing and implementing policies and procedures
  • Evidence of providing effective and informative customer service
  • Experience to working with Finance & Operations (F&O) or equivalent
  • Experience to working with Civica Financial / invoice raising or equivalent
  • Experience of taking notes at meetings and producing minutes
  • Excellent attention to detail
  • Excellent time management and ability to prioritise workload
  • Effective team member but ability to work on own initiative/self-motivated

Essential Behavioural and other Characteristics

  • Understand and embrace Leeds City Council Values and Behaviours and codes of conduct.
  • Committed to continuous improvement in all areas and work towards delivering the Best City Ambition of Health & Wellbeing, Inclusive Growth and Zero Carbon
  • Able to understand and observe Leeds City Council equality and diversity policies.
  • Carry out all duties having regard to an employee’s responsibility under Health and Safety Policies.
  • Willingness to actively participate in training and development activities.
  • Participate in appraisal, training, and development activities.
  • Be aware of and comply with Leeds City Council policies and procedures.
  • Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, equality & diversity policies of Leeds City Council.
  • Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation, and any form of abuse, reporting any concerns to the appropriate person.
  • The Council has adopted a flexibility protocol and the role will be expected to work within these parameters.

Desirable requirements: It is desirable that the candidate should be able to demonstrate the following criteria for the post.  Candidates are not required to meet all the desirable requirements however these may be used to distinguish between candidates.

Knowledge Required

  • Relevant business related qualification
  • Formal ICT qualifications
  • Training in advanced software packages

Experience Required

  • Worked in a public services setting where confidentiality is crucial
Apply for this job