Job title: Child Entertainment and Employment Administrator

Salary: B3 £26,403 - £28,142  

Hours: 37

Contract: Permanent

Location: Chapeltown Children’s Centre

As the administrator in the Child Entertainment and Employment Team you’ll thrive on your contribution to enabling children and young people to shine.

The Child Employment and Entertainment Team Administrator is a fast-paced and rewarding role, where you'll help children and young people access exciting opportunities in work and performance. You will be at the heart of ensuring every child can safely and legally shine in the spotlight.

Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our council values and ambitions.

About you

As a Child Entertainment and Employment Administrator you will bring to the role:

• Well-developed interpersonal and communication skills with a wide range of people including face-to-face, telephone and written communication skills.
• Knowledge of the applications, systems and IT programmes utilised by the service and being able to accurately record and retrieve information.
• Experience of working on your own and using your initiative to adhere to timescales and deadlines.
• A commitment to continuous improvement.

About the role

Step into a unique and rewarding role at the heart of Leeds City Council’s commitment to protecting and empowering young people in employment and entertainment. As the administrator of the team, you will be supporting the Team Leader and the Licencing Officers. You will be responsible for processing the incoming applications. You will support the team to complete DBS checks and gather information to ensure that we comply with our legal obligations.

The role is integral to our The Child Employment and Entertainment Team. The team ensures children are safe, supported, and thriving in work and performance settings. The team have enabled children and young people to perform in TV programmes, like Emmerdale and Waterloo Road and even in Hollywood films. The team also enable young people who want to work, supporting them to develop essential life skills.

From issuing child performance and chaperone licences to approving Body of Persons Applications (BOPAs) and conducting vital safeguarding checks, the team plays a crucial role in upholding the Children and Young Persons Act 1963 and the Children (Performance and Activities) (England) Regulations 2014.

If you're passionate about child welfare, enjoy a fast-paced environment, and want to make a real difference behind the scenes of film sets, theatre stages, and workplaces, this is the team for you.

What we offer you

We take pride in offering the best employee experience, with benefits including:

• a competitive salary and annual leave entitlement plus statutory holidays
• membership of the West Yorkshire Pension Fund with generous employer contributions
• flexible and hybrid working arrangements subject to service requirements
• a clear career pathway and continuing professional development opportunities
• a range of staff benefits to help you boost your wellbeing and make your money go further

How to apply

Please complete the online application form.

Read our guidancefor further advice on completing your application.

If you have any queries or would like an informal chat about the role please contact Rosaline Morley, Family Hub Team Manager on 0113 3782155,rosaline.morley@leeds.gov.uk or Anna Bedford, Early Help Locality Lead on 0113 3781483, anna.bedford@leeds.gov.uk

The closing date for applications is 21 November 2025 and the interviews will take place on 1 December 2025.

A Disclosure and Barring Service (DBS) check against the Children’s or Adults’ barred list as applicable will be carried out on preferred candidates. Read our recruitment of ex-offenders policy. 

We welcome applications from everyone and actively seek a diverse range of applicants from all backgrounds and cultures. We particularly encourage applications from, but not limited to, women, carers, veterans as well as LGBT+, ethnically diverse, disabled and care experienced people.

This role is based in the UK. Home Office guidance states that candidates must evidence their right to work in the UK prior to commencing employment, either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa.

If you do not have the right to work in the UK, you must consider your own eligibility for sponsorship for a particular role through the Skilled Worker visaroute before applying. To be eligible for sponsorship you'll usually need to be paid the standard salary rate of at least £41,700 per year or meet one of the other eligibility criteria. Please ensure you are eligible before applying.

Job Description

Job purpose

This role provides administration support for the statutory duties of the Child Employment and Entertainment team. The team issues performance licences, chaperone licences and work permits. This is a rewarding role as you will play a part in enabling children and young people to achieve their aspirations in employment and entertainment. You would be required to work at pace to ensure that administrative tasks are done in a timely manner to ensure that children and young people are able to participate in performances and work duties. You would be required to deal with sensitive and confidential information professionally and in accordance with strict deadlines and information governance requirements. You will be required to answer and refer incoming calls and therefore will need to speak directly to individuals and performance companies. You will also be required to manage the inbox where all the requests come through to support the team in issuing licences.

Special Conditions: Some posts may be subject to checks with the Disclosure and Barring Service. A criminal record will not necessarily be a bar to obtaining employment; this will depend on the circumstances and background to any offence.

Shared Services consists of employees in the Business Support Centre, Business Administration Service and Contact Centre. These services provide administration support activities to a wide range of teams and services across the council.  We help the council to streamline operations by redesigning processes, reviewing models of delivery to enable better sharing of resources and exploiting existing or introducing new technology to modernise the way we work.

Our staff use a range of computer programmes and systems to support services which include those working with teams based across the council in a number of different administration roles.The role involves hybrid working (home/office dependant on service need), potentially working face-to-face with customers and working within the council boundaries as required.

Specific team job purposes are listed below.

Responsibilities:

• Work with high levels of accuracy for tasks such as checking documents and recording numerical and alphabetical information.
• Identify problems and areas for improvement and offer solutions.
• Support staff and develop new team members.
• Use initiative and judgement where appropriate, providing outcomes and solutions for customers from a range of options.
• Work on your own, manage your own workload and use your initiative to adhere to time scales and deadlines.
• Carry out a range of administrative duties.
• Collate data and use it to produce reports.
• Understand legal business, financial, audit, confidential and operational requirements of the service, and the impact on its day-to-day work.
• Maintain effective relationships with other Leeds City Council staff, Elected Members, members of the public and other partnership organisations as appropriate.
• Work flexibly moving within service areas, working at different locations depending on service demand
• Flexible and adaptable to change to assist other services as required commensurate to grade
• Participate in appraisal, training and development activities as necessary to ensure up to date knowledge and skills
• Improve own practice through observation, evaluation, discussion with colleagues and development programmes.
• Work collaboratively with colleagues, knowing when to seek help and advice.
• Contribute to the overall ethos, work, and aims of the service by attending relevant meetings, training days/events as requested.
• Be aware of and comply with Leeds City Council policies and procedures e.g. child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
• Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding and promoting the values, standards and equal opportunities of Leeds City Council.
• Recognise and appropriately challenge any incidents of racism, bullying, harassment or victimisation and any form of abuse of equal opportunities, ensuring compliance with relevant policies and procedures.
• The Council has adopted a flexibility protocol and this role will be expected to work within these parameters.
• The duties outlined are not meant as an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.

Qualifications: Qualifications demonstrating ability in numeracy and literacy or equivalent knowledge

PERSONAL SPECIFICATION

ESSENTIAL REQUIREMENTS: It is essential that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities:  Candidates will only be shortlisted for interview if they can demonstrate on the application form that they meet all the essential requirements.

Method of Assessment will be through one or more of the following Application Form, Test, Interview or Certificate.

Skills Required

• Well-developed interpersonal and communication skills with a wide range of people including face-to-face, telephone and written communication skills. Including the processes for dealing with varied information with a range of audiences.
• Able to work with, and within, multiple teams of staff and contribute to its development with suggestions for new ways of working

Knowledge Required

• Knowledge of the applications, systems and IT programmes utilised by the service and being able to accurately record and retrieve information.

Experience Required

• Of working on your own and using your initiative to adhere to timescales and deadlines.
• Experience and understanding of the importance of providing excellent customer services
• Of dealing positively with challenging situations.

Behavioural & other Characteristics required

• Committed to continuous improvement.
• Able to understand and observe Leeds City Council Equality and Diversity Policies.
• Carry out all duties having regard to an employee’s responsibility under Health & Safety Policies.
• Willingness to actively participate in training and development activities to ensure up to date knowledge, skills and continuous professional development
• Understand and embrace our values, behaviours and codes of conduct.

DESIRABLE REQUIREMENTS: It is desirable that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities:  Candidates are not required to meet all the Desirable requirements however these may be used to distinguish between acceptable candidates.

Knowledge Required

• Safeguarding

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