INTERNAL ONLY VACANCY. This post is open to existing Leeds City Council employees only. Applications will not be considered from external candidates.

Job title: Admissions Officer

Salary: B1 £26,403 - £ 28,142 (pro rata £13,201 - £14,071)  

Hours: 18.5

Contract: Permanent

Location: Merrion House

As an Admissions Officer you’ll thrive on working in a fast paced, dynamic and supportive team whose focus us to secure school place offers for children and young people.  It’s an opportunity to make Leeds a child friendly city. A city where children are valued, supported, enjoy growing up, and look forward to a bright future. 

Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our council values and ambitions.

About you

As an Admissions Officer, you will bring to the role: 

• good communication skills in dealing with a wide range of people  
• strong data entry skills, including attention to detail to produce accurate and up to date records within strict deadlines 
• ability to work independently and use your own initiative to meet deadlines  
• excellent IT skills including Word and Excel  
• ability to deal sensitively with stressful and difficult situations  

About the role

You’ll be a key team member who works as part of the wider admissions team to secure school place offers for children and young people in Leeds.    

The role supports all parts of the admission process, from the 10,000 in-year transfer applications for children who need to move schools each year to the peak work times when the team allocate around 20,000 reception and year 7 places for September.  This role is integral to our team, and you will be one of 9 officer who work together under the School Admissions Code 2021 to meet strict legal deadlines and ensure children can access education.     

What we offer you

We take pride in offering the best employee experience, with benefits including:

• a competitive salary and annual leave entitlement plus statutory holidays
• membership of the West Yorkshire Pension Fund with generous employer contributions
• flexible and hybrid working arrangements subject to service requirements
• a clear career pathway and continuing professional development opportunities
• a range of staff benefits to help you boost your wellbeing and make your money go further

How to apply

Please complete the online application form.

Read our guidancefor further advice on completing your application.

If you have any queries or would like an informal chat about the role please contact Laura Hunter, Admissions Manager by email laura.hunter@leeds.gov.uk 

A Disclosure and Barring Service (DBS) check against the Children’s or Adults’ barred list as applicable will be carried out on preferred candidates. Read our recruitment of ex-offenders policy.

We welcome applications from everyone and actively seek a diverse range of applicants from all backgrounds and cultures. We particularly encourage applications from, but not limited to, women, carers, veterans as well as LGBT+, ethnically diverse, disabled and care experienced people.

This role is based in the UK. Home Office guidance states that candidates must evidence their right to work in the UK prior to commencing employment, either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa.

If you do not have the right to work in the UK, you must consider your own eligibility for sponsorship for a particular role through the Skilled Worker visaroute before applying. To be eligible for sponsorship you'll usually need to be paid the standard salary rate of at least £41,700 per year or meet one of the other eligibility criteria. Please ensure you are eligible before applying.

Job Description 

 Job purpose  

The role is integral in the team and supports the administration of the normal round and in-year transfer processes. This role is focussed on data entry, administrative duties and speaking to parents and schools to give advice on the school admissions processes. 

Responsibilities   

• Administering all types of admissions processes and identifying and supporting process improvements. 
• Day to day responsibility for dealing with queries from parents, school and other professionals. 
• Advising on school admissions process both in writing and by phone 
• Maintaining all records in a timely, accurate and effective way. 
• Attending face to face events to provide admissions advice and information when required  
• The duties outlined are not meant as an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post. 

Qualifications – demonstrating ability in literacy and numeracy or equivalent knowledge.

 Essential requirements It is essential that the candidate should be able to demonstrate the following criteria for the post. Candidates will only be shortlisted for interview if they can demonstrate that they meet all the essential requirements. 

• Good organisational and interpersonal skills 
• Ability to use own initiative and work independently 
• Ability to plan own workload and meet deadlines 
• Good communication skills in dealing with a wide range of people e.g. parents, schools, panel members both verbally and in writing 
• Ability to explain admission policies and processes to a wide range of people  
• Excellent IT skills including Word and Excel 
• Working as a member of a team 
• Ability to sensitively deal with stressful and difficult situations  
• Ability to develop administrative systems 
• Awareness of an ability to respect the sensitive and confidential nature of the work. 
• Conscientious and committed approach towards completing tasks accurately and to deadlines to achieve directorate objectives. 
• Commitment to own personal development and learning  

Essential Behavioural & other Characteristics  

• Understand and embrace Leeds City Council Values and Behaviours and codes of conduct. 
• Committed to continuous improvement in all areas and work towards delivering the Best City Ambition of Health & Wellbeing, Inclusive Growth and Zero Carbon 
• Able to understand and observe Leeds City Council equality and diversity policies. 
• Carry out all duties having regard to an employee’s responsibility under Health and Safety Policies. 
• Willingness to actively participate in training and development activities.  
• Flexible and adaptable to change to assist other services as required commensurate to grade.  
• Participate in appraisal, training, and development activities. 
• Be aware of and comply with Leeds City Council policies and procedures. 
• Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, equality & diversity policies of Leeds City Council.  
• Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation, and any form of abuse, reporting any concerns to the appropriate person. 
• The Council has adopted a flexibility protocol and the role will be expected to work within these parameters. 
• Desirable requirements It is desirable that the candidate should be able to demonstrate the following criteria for the post.  Candidates are not required to meet all the desirable requirements however these may be used to distinguish between candidates.  
• Previous experience in an Admissions or education environment. 
• Skills in written communication e.g. effective letter writing. 
• Working knowledge of synergy admissions system. 

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