Job title and organisation: Estates Manager - Health, Safety and Fire Officer - Co-op Academy Brierley
Salary: £42,840 - £46,124
Hours: 37
Contract: Permanent
Location: Co-op Academy Brierley, LS9 0BA
Closing Date and Time: Friday 12 December at 9 AM
Purpose of role:
- To ensure the strategic management, operational efficiency, and legal compliance of the organisation's physical estate and infrastructure, while providing expert leadership in developing, implementing, and monitoring robust Health, Safety, and Fire policies and procedures, thereby guaranteeing a safe, compliant, and optimal working environment for all staff, visitors, and assets. To manage the Site and Cleaning teams and ensure both teams are working as effectively and efficiently as possible.
Key accountabilities
- Leadership of the site and cleaning teams.
- Line management responsibilities for all site and cleaning staff. Including probation meetings, line management meetings and personal development meetings. All inline with trust policies.
- Locking and unlocking of academy site and buildings at the start/end of the Academy day and at other specified times.
- Management of site contracts and contractors ensuring value for money and high quality service.
- Oversee a variety of non-routine tasks, including building projects and refurbishment.
- Organisation and management of the annual site planned maintenance programme and budget.
- Routine inspections of the buildings, fixtures, fittings, furniture, premises and grounds to identify defects and assess maintenance requirements. (Civica lead)
- Undertake the lead role of Academy Fire Officer.
- Monitoring of fire safety equipment including the alarm system and fire extinguishers.
- Keep an up to date fire procedure plan and update with any changes following each fire drill. Carry out a review of the full procedure annually.
- Train all academy of staff on what to do in the event of the fire alarm sounding. Ensuring all staff know their responsibilities and immediate actions to take.
- Ensure all fire wardens are trained on their duties and carry out online fire warden training.
- Advise Headteacher and other members on the senior leadership on matters of fire safety.
- Security of Academy buildings and areas including identifying security risks and operating alarm systems.
- Monitoring of CCTV or surveillance equipment where appropriate.
- Provide emergency access to the Academy site.
- Organise and carry out various maintenance and improvement duties including, for example, redecorating, repairs and minor plumbing, to ensure high standards of general upkeep and maintenance.
- Operation and maintenance of heating and lighting systems.
- Oversee and monitor the electrical testing of portable electrical appliances and maintain the appropriate records.
- Collect and assemble waste for removal.
- Undertake emergency and specialist cleaning tasks.
- Coordinate and, when necessary, undertake cleaning duties such as graffiti removal and litter picking.
- Coordinate deliveries to the Academy site.
- Ensure that high levels of caretaking, cleanliness and hygiene are achieved and maintained across the premises.
- Ensure that pathways and all other external hard surface areas are kept clean, free of litter and weeds and that they are gritted or salted when required during wintry conditions.
- Maintain compliance records, information and data using Civica, produce analysis and reports as required.
- Promote and ensure the health and safety of pupils, staff and visitors (in accordance with appropriate Health and Safety legislation) at all times including conducting regular risk assessments.
- Write and keep up to date risk assessments as required by the academy. Ensure all risk assessments are reviewed at least annually.
- Take lead on Health & Safety audits of the premises and implement remedial work.
- Undertake porter duties e.g. delivering mail, moving furniture and equipment.
- Manage the Academies Lettings Programme. Organise booking and manage the lettings officers shifts.
- Deliver lettings report to the Headteacher, outlining income from bookings and staffing costs.
- Monitor and manage stock within an agreed budget, cataloguing resources and undertaking audits as required.
- Act as the Academy’s Health & Safety ‘Competent Person’, advising the Headteacher and other Senior Leaders about the discharge of their responsibilities under the Health & Safety at Work Act 1974 and The Management of Health & Safety at Work Regulations 1999.
- Ensure systems are in place for effective monitoring, measuring and reporting of Health and Safety issues to the Academy Leadership Team, Governors and, where appropriate, the Local Authority and Health & Safety Executive. Coordinate statutory Health & Safety Audits and report actions arising to the Trust, Governors and the Academy Leadership Team.
- Ensure the Trust’s Health & Safety policy is implemented and available to all.
- Organise and coordinate regular Fire and Evacuation drills. Write a report outlining findings and recommendations after each planned drill.
- Enable regular consultation with staff, including Union Representatives, students and parents on Health and Safety issues including organising and chairing of termly Health & Safety Committee meetings.
- Ensure systems are in place to enable the identification of hazards and the completion of risk assessments.(Civica system)
- Manage budgets up to the value of £50k, this may be your site management budget which will be reviewed regularly by the Headteacher. Carry out procurement exercises on all site purchases.
Management (implementation) including Performance Management
- Be accountable for own Performance Management, setting challenging objectives/targets in line with Academy priorities.
- Maintain up-to-date role specific knowledge.
- To attend training and participate in personal/performance development as required.
- To promote teamwork and to motivate staff to ensure effective working relations and communication
Monitoring
- Monitor the work of the site staff, cleaning staff and
- relief staff
- Participate in regular in-service training (INSET) as part of continuing professional development (CPD).
- Responsibility for development, implementation and on-going monitoring of Academy site and cleaning staff and associated processes including Performance Management.
Evaluation
- Evaluate impact of resources and systems.
Strategic Direction and Development of Co-op Academy Brierley
- The post holder will be expected to support and promote the development and progress of the Academy, its students and staff. All staff are expected to:
- Facilitate open and clear lines of communication with all stakeholders.
- Contribute to the academy’s Raising Achievement Plans and Self Evaluation Form
- Support all staff in achieving the academy’s priorities and targets.
- Ensure parents are well informed about the academy and their child’s progress
Working with Staff
- The post holder will promote positive and professional working relationships between all staff within the Department and Academy. They will also be expected to:
- Follow the Academy’s quality assurance processes.
- Liaise with appropriate colleagues to ensure that individual needs of students are identified and met.
- Promote an inclusive environment and support the development of strategies to improve attendance.
- Effective Deployment of Staff and Resources
The post holder will make a significant contribution to the effective deployment and development of resources. They will also be expected to:
- Take advice on establishing priorities for expenditure and the cost-effective use of resources
- Work within the academy’s Quality Assurance framework.
Co-op Academy Brierley expects all employees to uphold the duty to safeguard and promote the welfare of learners.
- Responsibility of large site budgets – monitoring expenditure
- Responsibility of accident control and reporting
- Tendering/ procurement exercise on expenditure
The above list is not exhaustive or exclusive. The role requires the post holder to be professional, cooperative and flexible in line with business needs of the Trust. The post holder is required to undertake additional such duties as may reasonably be expected within the scope and grading for the post.
Whilst every endeavour has been made to outline the main duties and responsibilities of the post, a document such as this does not permit every item to be specified in detail. Broad headings, therefore, may have been used below, in which case all the usual associated routines are naturally included in the job profile.
This school is an Equal Opportunities Employer and requires its employees to comply with all current equality policies in terms of equal opportunity for employment and access to services.
This school is committed, where possible, to making any necessary reasonable adjustments to the job role and the working environment that would enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.
Applications for the post can only be made using the following link-
Estates Manager- Health, Safety and Fire Officer | SAMpeople Recruit
Visits to the Academy are warmly welcomed. Please contact
Emily Easton, HR Advisor
(emily.easton@coopacademies.co.uk) to arrange this.
The closing date for this post is Friday 12th December at 9am. We reserve the right to close the vacancy at any time if sufficient applications are received prior to the closing date. Any potential applicants are encouraged to apply as soon as possible.
The above post is not a Leeds City Council vacancy and has been advertised on behalf of the relevant organisation. To apply please follow their application instructions.
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