Job title and organisation: Administration Assistant - West SILC Inclusive Learning Centre
Salary: B1 - £13.05 p/hour
Hours: 6.5 per week
Contract: Permanent
Location: Cluster - The Vinery (MENCAP Centre) 20 Vinery Terrace, Leeds, LS9 9LU
Closing Date and Time: Friday 28 November at 12:00pm
West SILC – Working in Partnership to Make a Difference
We aim for all our students, irrespective of social class, age, gender, ability, religion, race or creed to:
- Develop confidence, independence and self esteem.
- Actively contribute to their own learning.
- Develop respect for themselves and others.
- Enjoy and achieve their full potential.
Role:
Under the direction of the Targeted services leader, the Administration Assistant will assist and support in a range of administrative support for internal and external stakeholders. The role will provide support across the SILC cluster working with school staff, cluster staff, commissioned services and stakeholders.
Summary of Main Duties / Responsibilities
- Processing cluster request forms
- Liaising with cluster staff and stakeholders
- Minuting meetings, outcomes and professional discussions
- Input and retrieve data and analytics
- Coordinate diaries to organise and book cluster meetings and multi-agency meetings
- Support with purchase orders, checking goods against delivery notes, distributing goods to the appropriate member of staff.
- To use IT applications and databases effectively to deliver administrative tasks including collating and preparing information from a variety of sources
- To ensure visitors, deliveries, telephone calls and incoming and outgoing mail is managed effectively
- Maintaining staff training records, annual leave and personal details
- Managing the cluster email inbox and distributing emails to relevant colleagues
- Carry out routine clerical duties as required by staff including preparation of correspondence, newsletters and reports.
- Undertake filing and photocopying as required
- Any other duties commensurate with the post as directed by the Headteacher / Business Manager / Targeted services leader
- Experience with Microsoft Excel and Teams
General
- To engage in the performance management process
- To engage in professional development opportunities
- To contribute to the safety of children and young people
- To work as part of a team to provide customer focussed services
- To work with others to help improve work organisation and effectiveness
- To ensure promotion and support of Equal Opportunities and Health and Safety
Relationships
- The post holder will be required to work flexibly to deliver an efficient service
- There will be regular contact with pupils, colleagues and external customers
Physical Conditions
- There may be requirement to work from other sites across the SILC as necessary to meet the needs of the organisation
Promotion
- Whilst there is no automatic progression to any more senior posts, opportunities do exist for advancement and promotion, dependent upon normal staff movements and on the capabilities of the individual post holder.
- The school encourages training both in-house and external to meet the needs of the individual and the organisation.
A Disclosure and Barring Service (DBS) check against the Children’s barred list will be carried out on preferred candidates. Read our recruitment of ex-offenders policy.
We welcome applications from everyone and actively seek a diverse range of applicants from all backgrounds and cultures. We particularly encourage applications from, but not limited to, women, carers, veterans as well as LGBT+, ethnically diverse, disabled and care experienced people.
This role is based in the UK. Home Office guidance states that candidates must evidence their right to work in the UK prior to commencing employment, either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa.
If you do not have the right to work in the UK, you must consider your own eligibility for sponsorship for a particular role through the Skilled Worker visa route before applying. To be eligible for sponsorship you'll usually need to be paid the standard salary rate of at least £41,700 per year or meet one of the other eligibility criteria. Please ensure you are eligible before applying.
The above post is not a Leeds City Council vacancy and has been advertised on behalf of the relevant organisation. To apply please follow their application instructions.
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